Payroll

Payroll turns recorded attendance into money. It finalises each worker's unpaid shifts up to a date you choose, posts the wages to their ledger, and pays them out — net of any advances and fines they already owe.

It is the last step of the wage cycle: attendance is captured in the field, the Workers module holds each person's rate and running money ledger, and Payroll is where you close the period and hand over the cash. Payroll never re-types a wage — it reads the same day-by-day pay the rest of the ERP already shows.

An add-on. Payroll is a monetizable feature. It is available on your plan until an administrator marks it paid; the wage figures behind it are always computed, whether or not the payout screen is switched on.

What you do here

Finalise wages

Lock a worker's closed shifts up to a cut-off date and post the earnings to their ledger as a payroll run.

Pay out

Record the money handed over — one worker at a time or a whole selection at once, against a saved payout method.

Keep the history

Every run is a permanent record you can review, and void cleanly if a mistake needs unwinding.

Settle the balance

The suggested amount already nets advances and fines, so what you pay clears the worker's balance.

The payroll screen

Pick a cut-off date at the top — only shifts on or before it are considered. The page then has two parts:

  • Wages to finalise — a row per worker with unpaid shifts (or a positive balance still owed): days worked, the unpaid wage, current balance, and the net to transfer.
  • Run history — every payroll run you have posted, newest first, with its period, worker and day counts, total and status.
Run statusMeaning
PostedLive: its wages are on the ledger and its shifts are locked.
VoidedReversed — the wages and any payout it carried were removed and the shifts unlocked.

Who can do what

RightGrants
Payroll — viewOpen the screen and read wages, balances and run history.
Payroll — editFinalise a run and void one.
Payroll — payoutRecord payouts to workers.

Permanently deleting a voided run from the log is reserved for the company owner.

Where it plugs in

  • Attendance supplies the closed shifts — on-site and travel time.
  • Workers supply the day-rate and the money ledger that advances, fines and bonuses are booked against.
  • Payroll finalises the wages and records the payout, closing the loop.

In this section

How wages are calculated
How Payroll turns closed shifts into wages: the day-rate, overtime, short-break bonus and travel, priced per day at the rate in force.
Paying workers out
Record a payout net of advances and fines, against a saved payout method, one worker at a time or a whole selection at once.
Runs, voiding and balances
Review payroll run history, void a run to reverse its wages and payout cleanly, and understand the worker balance that drives it all.
On this page
Docs

Frequently asked questions

No. Accrued wages are always calculated from attendance and shown on the worker card and dashboard. A payroll run is only the act of finalising those wages and locking the shifts so they can be paid.

It limits a run to shifts worked on or before that date, so you can close, say, a week or a month without touching later work. It defaults to today.

Payroll is a monetizable add-on. The wage maths runs regardless; whether the payout screen is active depends on how your administrator has set the feature.